altadore weightlifting & fitness club

Altadore Weightlifting Club
AGENDA & Minutes
November 23, 2006

Present Bob McGregor – President
Present Rick McCharlels – 1st Vice President
Present Jeremy Mosier – Treasurer
Present Eric Rogers – Director at large
Present Theresa (TC) Edwards – Director at large

Agenda

1. Call to Order Approval of Minutes of last meeting
2. Additions to the Agenda – (Revisit Computer purchase)
3. Treasurer’s Report
4. Update on new equipment
5. Update on Membership numbers and program update
6. Casino update
7. New Business
8. Board Member update
9. Adjourned

Minutes

Bob called the meeting to order, Eric Seconded the motion

1. Bob motioned to approve minutes from September 27th, Eric seconds the motion, all in favour.

2. Treasurers report. The power track cheque has not been cashed. The current balances are as follows.
• $3883.27 general,
• $43,354.95. ($14,986.00)
• NOTE: By December of 2007, the current funds should be spent in order for it not to be redeemed back by casino regulations.

3. The power track should arrive in late January 2007.

4. The numbers in registrations are up.

5. TC motioned to increase the membership fee to $25.00 instead
of the current $20.00 to be effective immediately. This aligns
with other organizations. Jeremy seconds the motion, all in
favor.

6. The name change to the Altadore Weightlifting Club, has been
discussed for the past year. The Change would be a simple
addition to the current name to more accurately reflect the
growing programs. The name agreed upon is
“Altadore Weightlifting and Fitness Club”.

ACTION = TC to
complete a nuance search and do the required paperwork to
complete the name change process. TC motions to have 100.00
budget to complete the name change at registries. Eric
Seconds the motion, all in favor.

7. Eric Rogers is actively pursuing the purchase of a computer. It
was brought to the boards attention that a docking station
would better equip the clubs administration needs as a long
term solution. The computers usage was a concern for security
purposes as it will be portable. It was determined that it would
be used by Administration staff only.

A total of $3000.00 dollars will be allocated to better
secure the budget required to make the preferred purchase at
the discretion of Eric Rogers. Jeremy second the motion, all
in favour.

8. A 4 drawer legal sized file cabinet will be purchased.

9. Bob McGregor has officially resigned a president, and will
remain as past president.

10. Rick McCharles motions to have a farewell thank you for both
Bob McGregor and Martin Vetter, to run in conjunction with a
special event, and perhaps aligning with the Ed Vincent Classic.
A budget for this will be set forth at a later date, and done by
email correspondence.

Rick also motions to honour Ed Vincent, by giving him a thank
you, to Honour Ed Vincent in the 35 years of dedication to
promoting fitness and health. A budget of $1000.00 is
allocated.

TC seconds the motions, all in favour.

11. TC Edwards motions to nominate Bernice Theissen and Kirby
Meston to the board as a Director at large until the next Annual
General Meeting. Pending upon their acceptance of the
appointment. All in favour.

12. Rick McCharles will become acting president.

13. The board will be looking for new members at the next AGM.

14. Signing authorities have been established at the bank for: TC
Edwards (Theresa Edwards), Jeremy Mosier. Rick McCharles
will add his name to the signing authorities on December 1st,
2006 as he has been out of town prior to this.

These minutes dated this 23th day of November, 2006 accurately reflect the motions and documentation.

___________________________________
President, Rick McCharles

___________________________________
Acting Secretary, Theresa Edwards

___________________________________
Jeremy Mosier, Treasurer

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